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ALTERNATIVE APPLICATIONS

Airbase Alternatives

Should you replace Airbase?

Paylocity is the strongest catalog alternative to evaluate for Airbase.

Airbase

Current
Usage Payg
0/5
Annual cost
--
Seats assigned
--

This catalog view compares public market data and does not include organization spend or usage.

Airbase alternatives

See how Airbase compares to 3 alternative apps you can switch to.

PaylocityBest FitPublic pricingAvg. switch cost--Paylocity acquired Airbase in 2024, so you're buying the identical spend engine—just wrapped in a mandatory HCM suite that triples scope and cost.
BaswareWorth ConsideringPublic pricingAvg. switch cost--Trade card controls for invoice mastery—Basware handles complex global payables Airbase cannot touch.
RampWorth ConsideringSeat-basedAvg. switch cost$180/yrRamp eliminates software costs entirely while offering higher cashback, though it lacks Airbase's procurement depth.

Paylocity and Basware selected for comparison.

Annual costTotal subscription cost for each app, shown for the selected billing period.
Airbase

--

Essential

Public catalog pricing. Organization spend is not included.

Paylocity

--

Base HR Package (Estimated)

Public catalog pricing estimate.

Basware

--

Custom Enterprise

Public catalog pricing estimate.

3-Year Net SavingEstimated savings over three years after migration and setup costs.
Airbase

$0

No migration in the current app baseline.

Paylocity

--

After $12,000 estimated migration cost.

Basware

--

After $35,000 estimated migration cost.

Team Fit ScoreHow closely the app matches the teams, workflows, and usage patterns currently in place.
Airbase

--

Paylocity

50/100

Paylocity fits mid-market organizations seeking to unify HRIS data with spend controls through a single employee record. However, finance teams requiring a standalone, lightweight spend management solution will find the mandatory HCM infrastructure unnecessarily complex and costly.

Basware

45/100

Basware excels at invoice lifecycle management and procure-to-pay workflows for finance teams, but does not offer corporate cards or employee expense reimbursement, leaving a gap for T&E spend management that Airbase covers.

Adoption RiskExpected friction, training effort, and behavior change needed to move teams onto the alternative.
Airbase

--

Public adoption signal for the current app.

Paylocity

low

Paylocity is a medium-complexity migration. Estimated 10 weeks and $12,000 one-time cost.

Basware

low

Basware is a medium-complexity migration. Estimated 12 weeks and $35,000 one-time cost.

User satisfactionAvailable rating and review signal for team sentiment around the app.
Airbase

--

2100 reviews

Paylocity

4.5/5.0

8500 reviews

Basware

--

850 reviews

Timeline & DisruptionExpected migration duration and disruption to normal workflows.
Airbase

No migration needed

Paylocity

10 weeks

Medium

Paylocity is a medium-complexity migration. Estimated 10 weeks and $12,000 one-time cost.

Basware

12 weeks

Medium

Basware is a medium-complexity migration. Estimated 12 weeks and $35,000 one-time cost.

Setup & trainingOne-time implementation, enablement, and training investment required.
Airbase

--

Paylocity

$12,000

Estimated one-time migration and setup effort.

Basware

$35,000

Estimated one-time migration and setup effort.

Integration CoverageHow much of the current integration and workflow surface is covered by the app.
Airbase

100%

Supports 200 native integrations.

Paylocity

100%

Supports 400 native integrations.

Basware

100%

Supports 250 native integrations.

Feature Match (%)How closely the app matches current feature needs, including notable gaps or risks.
Airbase

100%

Paylocity

90%

  • Mandatory HCM adoption required to access spend features
  • Finance workflows secondary to payroll system architecture
  • Implementation scope exceeds standalone spend tools
  • Higher TCO for companies not replacing HRIS
Basware

45%

  • No corporate card program or virtual cards
  • Missing employee expense reimbursement workflows
  • Lacks real-time spend alerts for card transactions
  • No cashback rewards on spend
CertificationsSecurity, privacy, and compliance certifications available for each app.
Airbase
SOC 2 Type IIGDPRPCI DSS
Paylocity
SOC 1 Type IISOC 2 Type IIISO 27001GDPRHIPAA
Basware
ISO 27001SOC 2GDPR
Choose This IfThe conditions where keeping or switching to this app is likely to make sense.
Airbase

You already standardize on this app.

Paylocity

You want to consolidate HRIS, payroll, and spend management with unified employee records and approval workflows

Basware

You need enterprise-grade AP automation and global e-invoicing without corporate card controls

Avoid This IfThe conditions where this app is likely to create cost, workflow, or adoption risk.
Airbase

Public pricing or fit signals no longer match your needs.

Paylocity

You require a dedicated spend management platform without replacing or integrating with existing HR systems

Basware

You rely on integrated corporate cards and real-time employee expense management

Airbase Alternatives | Doow