Understanding your applications

How to view, filter, and understand your SaaS portfolio and per-app analytics in Doow.

The Applications page is your command centre for every SaaS tool your organisation uses. Doow automatically discovers applications from your connected integrations and enriches them with usage data, spend figures, and department-level breakdowns.

How Doow discovers your apps

Applications enter your portfolio from three sources:

Identity provider — any SaaS app that users have signed into via SSO or that appears in your IdP audit logs. This covers shadow IT that procurement never approved.
Accounting and banking — recurring subscription charges detected in your expense feeds. Doow matches these to known applications automatically.
Manual entry — you can add an application yourself from the Applications page by clicking Add application and filling in the name and vendor.

Applications discovered from multiple sources are automatically merged into a single entry. You will see a small icon (SSO, bank, or manual) next to each app showing how it was found.

The application list

The main Applications table shows every app in your portfolio. By default it is sorted by monthly spend, highest first. You can sort by any column — name, spend, active users, licence utilisation, or last-used date.

Filters

Use the filters above the table to narrow the list:

Status — active, inactive (no users in 60+ days), or under review
Source — IdP-discovered, expense-discovered, or manually added
Department — if your HRIS is connected, filter by the department that owns the app
Category — collaboration, design, engineering, finance, marketing, sales, and others

You can combine filters. For example: "Show me all inactive marketing tools discovered from the IdP."

Bulk actions

Select multiple applications using the checkboxes on the left to perform bulk actions:

Archive — remove from your active portfolio (data is preserved, the app just disappears from views)
Mark as under review — flags the app for your team to evaluate
Export — download selected rows as CSV

The application detail page

Click any application name to open its full detail page. This page has four tabs:

Overview

The Overview tab shows a summary panel at the top with: monthly spend, active users, licence utilisation percentage, renewal date (if known), and the vendor name. Below that is the spend-over-time chart scoped to this single application, followed by a ranked list of departments using it.

Usage

The Usage tab shows login activity over time — daily and monthly active users on a chart, a list of individual users with their last-active date, and their assigned licence type if that data is available from your IdP or HRIS.

Spend

The Spend tab breaks down costs: subscription fees, per-seat charges, overage fees, and one-off purchases. Each line item shows the date, amount, and source (which integration provided the data). If Doow detects a price change — for example, the per-seat rate increased compared to the previous invoice — a banner appears at the top of this tab.

Notes

The Notes tab is a free-text space for your team. Use it to record renewal decisions ("renewing at current tier"), vendor contact details, or internal review notes. Notes are visible to everyone in your workspace.

Licence utilisation

Each application card and detail page shows a utilisation percentage. This is calculated as:

active users in the last 30 days ÷ total assigned licences × 100

Applications below 50% utilisation are flagged with an amber warning. Below 25% shows red. These thresholds help you prioritise which tools need immediate attention. You can adjust the thresholds in Settings → Workspace → Preferences.